Frequently Used Terms & Definitions


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Appointment – Limited-Term Position

A position funded temporarily to work on a particular project.  These appointments should range from six months to three years.  After three years the position must be classified as a regular position or terminated.  This position is linked to a job title on the general pay plan or linked to a non-pay plan title.

Appointment – Regular Position

An ongoing position of at least six months in duration with no defined or anticipated ending date.

Appointment – Temporary Position

An appointment that may not exceed 6 months in duration.

BCAT (job code)

“BCAT” stands for Board of Regents’ Category. It is a six character code that represents the Board of Regents’ category for a job classification.

Benchmark Jobs
Jobs commonly found in the market place which is used as a reference point for making pay comparisons.

Broadband Structure

A pay grade structure used for placement of higher-grade level administrative positions. There are four bands and three zones per bands.

Budget Number

A three digit number assigned by Office of Budget and Planning, to identify a budget line to which funds have been allocated.


An employee is placed in a new title on a lower pay grade.

Essential Job Function & Responsibilities

The required job duties that an employee must be able to perform.

Exempt Position

A position that is not protected under the FLSA (Federal Labor Standards Act). Not entitled to overtime pay.

Federal Labor Standards Act (FLSA)

A set of federal laws and regulations that determines eligibility for overtime pay. (Employees earning less than $23,660 a year or $455 per week are automatically non-exempt and guaranteed overtime payment.)

General Pay Plan

A pay structure with established pay grades and ranges with set minimum and maximum salaries for staff positions.

Hiring Range

The minimum to maximum amount of a pay range, based on available funding, that can be offered to a new employee. For titles on the general pay plan, the pay range would be from the minimum to the midpoint. For job titles on the broadband pay plan, the hiring pay range would be from the zone min to the zone max.

In-Range Adjustment

To adjust an employees’ pay within the existing pay range.

Internal Equity

Salary comparisons of employees with others employees in similar positions in the same unit, college, division, or University as a whole.


A collection of duties and responsibilities, assigned a unique title and BCAT code.

Job Evaluation

The process for deciding a title and pay grade for a job. It involves reviewing the duties and responsibilities, education, experience, required skills, and related pay grades.

Job Specification

A general description of duties performed by positions with the same job title or in the same job class. It also describes the required knowledge, skills, abilities, education and experience.

Lateral Transfer

An employee is placed in a new title in the same pay grade.

Market Adjustment

An increase to an employee’s pay in order to adjust it to match or bring closer to the estimated market level/value.

Market Pricing

A technique of creating a job worth hierarchy based on the “going rate” for benchmark jobs in the labor market relevant to the University.

Maximum Rate

The highest pay rate on the pay range.

Merit Increase

An adjustment to an employee’s pay that is based on performance as measured through a performance appraisal.


The salary that represents the middle of a given salary range or pay grade.

Minimum Hiring Standards (MHS)

The minimum education and experience required to perform a given job.

Minimum Rate

The lowest pay rate on the pay range.

Non-Exempt Position

A position that is covered under the FLSA (Federal Labor Standards Act). Entitled to overtime pay for hours worked.

Non-Pay Plan Titles

Titles that are not assigned to any pay structure. Example: Athletic titles and Asst. VP and higher.

Organizational Chart

A graphic representation of the structure of a department, division, or unit. It portrays the reporting relationships among titles.

Pay Range

The range of pay rates, from minimum to maximum, established for a pay grade.

Pay Action Form (PAF or e-PAF)

A form used to initiate a personnel actions to include changes in titles, pay, FTE, earnings distribution, for existing employees, or to enter a new employee hiring information into the HRIS System.


An occupied or vacant job by a single employee. It is assigned a unique six to eight digit number.

Position Review Form (PRF)

A form used to document the specific duties assigned to a particular position. This form is job specific and incumbent specific.

Position Review Form Supplement

A form completed by the incumbent to document education and/or certification received. Should be completed when a PRF is submitted to Class. And Comp.


An employee is placed in a new title on a higher pay grade or goes from a job title on General pay plan to a job title on the Broadband pay plan.


No change in title or pay grade but change in position number or location.


When an existing position is given a new title and or pay grade due to a significant change in essential duties and responsibilities.

Red-Circled Position

When an employee is paid above the maximum of the range.

Related Field

Any field of study or discipline that is similar in nature.

Reasonable Accommodation

Any modification or adjustment to a job or the work environment that will enable a qualified applicant or employee with a disability to participate in the application process or to perform essential job functions. It also includes adjustments to assure that a qualified individual with a disability has rights and privileges in employment equal to those of employees without disabilities.


A reorganization of a department or unit.

Salary Range Width (Spread)

The width or spread of a pay grade range, measured by the ratio. Width = Maximum Pay – Minimum Pay/Minimum Pay.

Salary Survey

The gathering of data on wages and salaries paid by other employers for benchmark jobs.

Sponsored Funded

Positions that are paid by grants and will probably last longer than three years.


A temporary financial increase given to a position that assumes full responsibilities of a higher level position. Should not exceed 12 months.

Substituting experience and education

Substituting education for experience or experience for education. Substitution is done on a year for year basis. Example: Bachelor’s degree. A substitution would be a High school diploma/GED and four years of related experience.

Supervision – Close

An individual does not use their own initiative. Is instructed by the supervisor as to the solution and selection of the proper procedures to follow.

Supervision – Direct

An individual is involved with the guidance and direction over individuals who report to them. Includes supervision of work, training, and personal functions.

Supervision – General

Involves guidance and direction actually carried out by the immediate supervisor.

Supervision – Limited

Individuals proceeds on own initiatives in compliance with policies, practices, and procedures prescribed by immediate supervisors.

Supervisory/Managerial Experience

Any work experience involving responsibility and authority to hire, fire, train, and evaluate the performance of immediate staff.

Total Compensation

An employee’s complete pay package, which includes base pay, health benefits, retirement benefits, and paid time off.

Working Title

An unofficial job title for a position that can be used to provide more clarity for job postings or to convey a message to the outside world of the work performed by an employee. Must be approved by Class & Comp.

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